Upward trend in digital reporting
14/04/2022
Digital sailing? Save time!
eRIBa (electronic Reporting for Inland Barges, previously known as the Single Window for Inland Navigation) is a smart communication platform for the exchange of digital reporting information between the inland shipping operator and the waterway authorities in Flanders and on the Western Scheldt. eRIBa makes the reporting process more efficient for you, as an inland shipping operator. eRIBa also allows you to submit a single digital report at the start of your navigation route, provided there are no changes along the way.
For instance, if you plan to sail from Ostend to Antwerp, eRIBa allows you to report your information digitally when you leave Ostend. You no longer have to provide information when you enter the navigation area of De Vlaamse Waterweg nv or the port of Antwerp, unless any changes occur along the way. The reported information is forwarded automatically by eRIBa to all waterway authorities on your shipping route, on the condition that you report at least two waypoints through your reporting software. This information is exchanged fully in accordance with legislation and privacy rules.
As from 4 January 2021, the reporting process for inland navigation has been simplified to one digital report. From that date onwards, your information will be shared through eRIBa.
The information is received by eRIBa from your reporting software; eRIBa then immediately forwards this to the relevant waterway authorities. It is important that you enter your information correctly and that you always enter at least two waypoints. Only then can eRIBa determine which waterway authorities are on your shipping route and forward your reporting information to them. After that, you only need to identify yourself and confirm your details with the authorities on your navigation route.
De Vlaamse Waterweg nv, Port of Antwerp-bruges, North Sea Port, Port of Ostend, Agency for Maritime and Coastal Services and the Joint Nautical Management use eRIBa and were responsible for developing it. There is also close cooperation with Rijkswaterstaat.
As from 4 January 2021, you no longer have to report your route, cargo and vessel details through VHF or to the counter. From that date onwards, you only have to submit a single digital report containing this information (using reporting software). This ensures more efficient handling of your paperwork and prompt and correct invoicing.
Digital reporting also improves the quality of the information. Fewer errors are made than when reporting through the counter or VHF. As a result, waterway authorities, lock and bridge operators are better informed about which vessels will pass through and when, and they can minimise any risks in advance. For example, this means that the simultaneous lock passage of two vessels with incompatible goods can be avoided.
As from 4 January 2021, eRIBa allows you to report digitally more easily on all waterways in Flanders and on the Western Scheldt (including the Dutch side of the North Sea Port). Within the foreseeable future, eRIBa will also mean you no longer have to report twice when crossing a border with the Netherlands (in both directions).
With the eRIBa platform, Flanders is among the forerunners in Europe in the field of digital reporting. We monitor developments elsewhere in Europe and adjust the innovations in Flanders accordingly. As from 4 January 2021, eRIBa allows you to report digitally more easily on all waterways in Flanders and on the Western Scheldt (including the Dutch side of the North Sea Port). Within the foreseeable future, eRIBa will also mean you no longer have to report twice when crossing a border with the Netherlands (in both directions).
Flanders has an extensive waterway network. This means that vessels can sail from A to B using a variety of routes. In order to calculate the navigation fees correctly and notify the locks along the route, it is important that the navigation authorities are informed of the correct navigation route.
In addition to a point of departure and destination, it is advisable to include one or more waypoints or via points. This allows the navigation licence to be produced easily and correctly, reducing the need for amendments.
For example, you could give one of the locks along the route as a waypoint, or if your journey starts or ends outside Flanders, it is useful to state via which “border point” the vessel will enter Flanders.
You can easily find these points in the BICS app, by searching for “border point + the country”, e.g. “border point the Netherlands”.
Along with the correct point of departure and destination, this will enable the software to calculate the correct route. For a point of departure or destination on the De Vlaamse Waterweg network, it is useful to state the berth where the journey starts or ends.
Do you already report digitally? If so, you do not have to bring new reporting software on board. That is because, from behind the scenes, eRIBa works in the background of existing reporting software and is therefore invisible to the user.
The following software suppliers are taking steps to become compatible with eRIBa:
Desiré Savelkoul
ST. Teunismolenweg 48F, 6534 AG Nijmegen, Netherlands
Office: +31 24 355 94 17
Support: +31 24 355 63 10
Ken Hendrickx
TRESCO Engineering bv
Vosseschijnstraat 43b1, Haven 140 – 2030 Antwerpen, België
Teqplay Support
Van Nelleweg 1, 3044BC Rotterdam, The Netherlands
+31 103 006 737
UAB-Online
Montanusstraat 18, 3223 HL, Hellevoetsluis, Netherlands
Maarten Breuls
Blue Century – VEMASYS®
Houtdok Noordkaai 142030 Antwerpen
Office: +32 3 376 09 51
Info: www.bluecentury.be
Login: https://app.vemasys.eu/login
Don’t you report digitally as yet? We recommend bringing new reporting software on board enabling you to switch to digital reporting. This will make the reporting process more efficient for you.
Digital reporting ensures safer and faster inland navigation.
This simplifies the reporting process: you only have to submit a single report containing your route, cargo and vessel details before you depart, using reporting software. This means that you will no longer have to report by telephone, VHF or to a counter. All waterway authorities along your route will immediately receive the report. This ensures more efficient handling of your paperwork and prompt and correct invoicing.
Digital reporting also improves the quality of the information. Fewer errors are made than when reporting through a counter or VHF. As a result, waterway authorities, lock and bridge operators are better informed about which vessels will pass through and when, and they can minimise any risks in advance. For example, this means that the simultaneous lock passage of two vessels with incompatible goods can be avoided.
The more skippers that report digitally, the greater the advantages for everyone. The advantages will increase as the number of skippers reporting digitally grows. For example, initially in some places you will still have to report your information through VHF. In the longer term, this will no longer be necessary and other advantages will become apparent. For example, this will reduce the waiting times at bridges and locks.
You can contact the supplier of your reporting software.
Als je al elektronisch meldt, dan kan je dezelfde software blijven gebruiken. Deze wordt compatibel gemaakt aan eRIBa, het achterliggende slimme communicatieplatform dat de gemelde gegevens aan de juiste vaarautoriteiten bezorgt. Meld je nog niet elektronisch, dan raden we aan om over te stappen naar elektronisch melden. Dit maakt het meldproces een stuk eenvoudiger. Dit brengt mogelijk de kost van een softwarepakket met zich mee, maar de meeste softwareleveranciers bieden hun software gratis aan. Een lijst van softwareleveranciers vind je op deze website. Verwacht wordt dat elektronisch melden in de loop van 2022 verplicht wordt in Vlaanderen.
Currently, you are unable to see through your reporting software whether eRIBa has received your report. This will be resolved for the BICS application before 2024.
In addition to your point of departure and destination, enter at least one relevant waypoint in Flanders and eRIBa will calculate the correct route. Of course, every waterway authority will retain its individuality. This means that you will receive different types of confirmation. If you are sailing through the area of, for example, De Vlaamse Waterweg nv, your navigation licence will arrive in your inbox automatically. If you are sailing through a port, the port’s system will immediately pick up the information you have reported.
When reporting, it is important that you enter your information correctly using your reporting software and that you always enter at least two waypoints. Only then can eRIBa determine which route you will follow and therefore which waterway authorities are on your shipping route and require your reporting information. After that, with the majority of waterway authorities, you only need to identify yourself and confirm your details.
Hoe meer schippers elektronisch melden, hoe groter de voordelen zijn voor iedereen. De voordelen zullen dus geleidelijk aan groter worden. Zo zal je bij sommige vaarwegautoriteiten wel nog je gegevens via VHF of telefoon kunnen melden of bevestigen. Op langere termijn (hoe meer schippers elektronisch melden) zal dit niet meer nodig zijn en komen ook andere voordelen in zicht. Zo kunnen we het marifoonkanaal zo veel mogelijk laten gebruiken voor eenvoudige korte berichten, zoals aanvragen voor schuttingen of brugbediening en zullen bijvoorbeeld de wachttijden aan bruggen en sluizen korter worden.
If you are within a harbour region, ring the harbour master. If you are within the navigation area of De Vlaamse Waterweg nv, contact De Vlaamse Waterweg nv.
You do not have to buy new reporting software. The existing software will be made compatible with eRIBa, the underlying smart communication platform that sends the reported information to the correct navigation authorities. Through the eRIBa label you can identify whether the reporting software is compatible. These software packages are compatible: BICS ContainerPlanner, Navigis, Periskal Inland ECDIS Viewer and RiverGuide (app).
If you already report digitally, in principle little will change. You can continue to use the same reporting software. It is important that you enter your information correctly and that you always enter at least two waypoints. Only then can the smart underlying communication platform eRIBa determine which waterway authorities are on your shipping route and will send your reporting information to them. With a few exceptions, you only have to identify yourself and confirm your details with the authorities on your navigation route.
These software packages are compatible: BICS, ContainerPlanner, Navigis, Periskal Inland ECDIS Viewer and RiverGuide (app).
Only the waterway authorities that are on your navigation route will have access to the information that you report. For instance, if you are sailing from Zeebrugge to Antwerp, the Port of Zeebrugge, De Vlaamse Waterweg nv and the Port of Antwerp will receive the information.
Only the waterway authorities that are on your navigation route will be given access to the information that you report. For instance, if you sail from Zeebrugge to Antwerp, the Port of Zeebrugge, De Vlaamse Waterweg nv and the Port of Antwerp will receive the information.
This is information about the vessel, the route taken and the cargo.
You can email your question to info@eriba-platform.be.
You can email your question to info@eriba-platform.be
Indien je een probleem vaststelt tijdens het elektronisch melden kan je het nummer +32 2/616.32.05 (standaard tarief) bellen. Hier word je verder geholpen. Tracht goed te duiden waarom elektronisch melden niet lukt. Let wel, onterecht gebruik van het nummer kan leiden tot een boete.
Het gratis 0800 nummer zal niet meer toegankelijk zijn vanaf januari 2024. Enkel indien het je echt niet lukt om elektronisch te melden kan je het +32 2/616.32.05 (standaard tarief) bellen. Hier word je verder geholpen. Tracht goed te duiden waarom elektronisch melden niet lukt. Let wel, onterecht gebruik van het nummer kan leiden tot een boete.
You can contact the supplier of your reporting software.
If you already report digitally, you can continue to use the same software. This will be made compatible with eRIBa, the underlying smart communication platform that sends the reported information to the correct navigation authorities. If you don’t yet report digitally, we recommend that you switch to digital reporting. This will simplify the reporting process. Reporting software like BICS and Riverguide is provided for free. There may be a cost involved with other services. You will find a list of software suppliers on this website. Digital reporting will become mandatory for all professional shipping in Flanders starting from 1/1/2024.
This is no longer possible.
Yes, you can. If you include your billing information with the digital report, De Vlaamse Waterweg nv will take it into account when billing the navigation fees.
If you notice a problem while reporting electronically, you can call +32 2/616.32.05 (standard rate) for assistance. Try to properly explain why electronic reporting fails. Please note that incorrect use of the telephone number may lead to a fine.
The toll-free 0800 number will no longer be accessible from January 2024. Only if you fail to succeed in reporting electronically you can call to +32 2/616.32.05 (standard rate) for further assistance. Try to explain why you cannot report electronically. Please note that incorrect use of the number may lead to a fine.
From 1 January 2024, the tolerance period for the application of the mandatory reporting requirement will end. From then on, enforcement of these regulations will take place. This means that if you continue with a telephone application, you risk prosecution and fining. If such a violation is found, an administrative fine of €100 to €150 per occasion may be pronounced. For more information on fines, please refer to www.visuris.be. It is therefore best to apply for your waterway permit electronically before your departure.
You can contact the supplier of your reporting software.
Digital reporting is available for all inland shipping operators and skippers. This applies in the navigation areas in Flanders and on the Western Scheldt. It will therefore be used by De Vlaamse Waterweg nv, Port of Antwerp-Bruges, North Sea Port, Port of Ostend, the Agency for Maritime and Coastal Services and the Joint Nautical Management. Within the foreseeable future, eRIBa will immediately send your BICS report to all authorities on your route when you leave the Netherlands for Flanders and vice versa.
If you don’t yet report digitally and therefore don’t have reporting software on board, we recommend that you purchase this. This will simplify the reporting process. This may involve the cost of a software package, but most software suppliers offer their software free of charge. Digital reporting will become mandatory for all professional shipping in Flanders starting from 1/1/2024.
If you don’t yet report digitally, we recommend that you purchase software. This will simplify the reporting process. This may involve the cost of a software package. The BICS application, provided by the Rijkswaterstaat is free of charge. Starting from January 2024, electronic reporting, which from then on will be mandatory throughout the entire Flemish region, will also be enforced.
These software packages are compatible: BICS, ContainerPlanner, Navigis, Periskal Inland ECDIS Viewer and RiverGuide (app).
To report digitally, you require a computer with internet connection and reporting software. Most software suppliers offer their software free of charge. You will find a list of software suppliers on this website.
Only the waterway authorities that are on your navigation route will have access to the information that you report. For instance, if you are sailing from Zeebrugge to Antwerp, the Port of Zeebrugge, De Vlaamse Waterweg nv and the Port of Antwerp will receive the information.
Only the waterway authorities that are on your navigation route will be given access to the information that you report. For instance, if you sail from Zeebrugge to Antwerp, the Port of Zeebrugge, De Vlaamse Waterweg nv and the Port of Antwerp will receive the information.
This is information about the vessel, the route taken and the cargo.
You can email your question to info@eriba-platform.be.
You can email your question to info@eriba-platform.be
Digital reporting ensures safer and faster inland navigation.
This simplifies the reporting process: you only have to submit a single report containing your route, cargo and vessel details before you depart, using reporting software. This means that you will no longer have to report by telephone, VHF or to a counter. All waterway authorities along your route will immediately receive the report. This ensures more efficient handling of your paperwork and prompt and correct invoicing.
Digital reporting also improves the quality of the information. Fewer errors are made than when reporting through a counter or VHF. As a result, waterway authorities, lock and bridge operators are better informed about which vessels will pass through and when, and they can minimise any risks in advance. For example, this means that the simultaneous lock passage of two vessels with incompatible goods can be avoided.
The more skippers that report digitally, the greater the advantages for everyone. The advantages will increase as the number of skippers reporting digitally grows. For example, initially in some places you will still have to report your information through VHF. In the longer term, this will no longer be necessary and other advantages will become apparent. For example, this will reduce the waiting times at bridges and locks.
You can contact the supplier of your reporting software.
If you already report digitally, you can continue to use the same software. This will be made compatible with eRIBa, the underlying smart communication platform that sends the reported information to the correct navigation authorities. If you don’t yet report digitally, we recommend that you switch to digital reporting. This will simplify the reporting process. Reporting software like BICS and Riverguide is provided for free. There may be a cost involved with other services. You will find a list of software suppliers on this website. Digital reporting will become mandatory for all professional shipping in Flanders starting from 1/1/2024.
From 1 January 2024, the tolerance period for the application of the mandatory reporting requirement will end. From then on, enforcement of these regulations will take place. This means that if you continue with a telephone application, you risk prosecution and fining. If such a violation is found, an administrative fine of €100 to €150 per occasion may be pronounced. For more information on fines, please refer to www.visuris.be. It is therefore best to apply for your waterway permit electronically before your departure.
